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Tech Tools for Tutors: TutorBird

I get asked about this all the time, so I thought I would give you a basic overview of the tools we use in our organization. 

Today, I will give you a basic overview of the scheduling software program TutorBird.

This is a software program designed for managing tutoring businesses. It helps with scheduling, billing, and communication, making it easier for tutors to organize their sessions and keep track of student progress.

What I like about it: 

  • It syncs with my personal calendar and I can filter by location or tutor, so I can see just the calendar for the one center or for the other center, or I can see just my calendar or everyone’s. 

  • It is easy to record attendance and notes.

  • It is easy to do billing. I love the AutoPay feature that charges families automatically on the same day every month. 

  • I can track revenue and expenses and analyze this data each month or each year.

  • It sends auto reminders to families, or the family can have the option of turning these reminders off.

  • You can email through TutorBird and then have the ability to look back at email history.

What I don’t like about it:

  • Number one thing I don’t like is that customer service doesn’t seem to add in features that their customers want. Many tutors I know have requested very basic additions for several years and TutorBird does not update or listen to their customers. 

  • It is only a website and would be easier to use if it were an app-based format.

  • You cannot add more than one staff member to an appointment. 

  • You cannot specify what a tutor’s time zone is, only the student’s time zone and the main company headquarter’s time zone. This makes it very complicated when you have 20 tutors that live in 4 different time zones.  

  • You cannot split a student’s bill across two different parents, for example, in a divorce situation where mom is paying half and dad is paying half. 

Do you use TutorBird? Do you love it? Hate it? Let us know!


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